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The 20 Best Scheduling App and Booking Apps and Software

best scheduling app

How much time did you spend today sending emails?

You’ve probably done a lot more than you’d like. Unnecessary email coordination wastes a lot of time with little payoff, as only around 20% of emails sent are opened. Appointment best scheduling apps and booking software helps automate the process of scheduling meetings with potential and existing customers, rather than relying on email tools to find a suitable time.

What are the benefits of using an appointment scheduling app?

From a ROI standpoint, the fundamental benefit of best scheduling app tools is that they shorten your sales cycle. They do, however, lessen administrative procedures that can be a pain to accomplish for your own peace of mind. Here are three qualities to look for in a good appointment best scheduling app:

  1. It should cut down on the amount of emails you have to send to schedule up a meeting.
  2. It should be able to sync to your calendar.
  3. It should send you appointment reminders.

In this post, you’ll learn about free and paid scheduling tools that can help you speed-up your sales process by allowing prospects to schedule meetings at their leisure. It also makes unnecessary back-and-forth emails, making it easy for people to schedule time with you. Furthermore, many of these tools sync directly with your calendar and automatically send out meeting reminders, ensuring that neither you nor your client miss out on a great chance.

The Best Apps for Scheduling Appointments

Apps for Scheduling for Free

1. HubSpot Meetings Tool

best scheduling app

You can sync your Google Calendar or Office 365 calendar, set your availability, and have prospects and customers book time with you using the HubSpot Meetings Tool. To collect contact information like as name, phone number, and email address, add form fields to your meeting page. The meeting page can be included in an email as a link or incorporated on a website or landing page.

When a prospect or client schedules time with you, the time is blocked off on your calendar and an email confirmation is sent to the prospect or client. This makes the scheduling process easier, allowing you to schedule more meetings in less time best scheduling app. Furthermore, it is directly integrated with the CRM, allowing you to keep track of your contacts and meetings. HubSpot builds new records for new people as prospects schedule meetings.

2. Calendar

best scheduling app

Calendar is a digital calendar, scheduling, and time management tool for individuals and teams that is powered by artificial intelligence. It combines your Google Calendar, iCal (Apple Calendar), and Outlook Calendar into a customizable and shareable dashboard view. The digital calendar syncs across devices and includes a virtual assistant that can learn your best scheduling app and take over meeting planning, invitations, and scheduling modifications on your behalf. Meeting transcriptions and a wide range of metrics are included in the subscription editions, so you can examine how you spend your time in meetings and with people.

3. Setmore

best scheduling app

Setmore is a free appointment scheduling and payment platform that lets you create up a public booking page. Your team may start booking meetings with the free account, which allows up to 20 employee calendars and logins. You may also send automatic appointment reminders to people who schedule time with you.

4. SimplyBook

best scheduling app

SimplyBook is a web-based booking system created exclusively for service-based businesses. SimplyBook can be integrated with your existing website or a bespoke booking page can be created within the platform. They also have Facebook and Instagram connectors, allowing you to accept bookings directly from those platforms.

5. Squares Appointments

best scheduling app

Square Appointments is a good option if you’re searching for a flexible booking and payment platform. You can create a free customer booking website, set up automated text and email reminders, charges cancellation fees for no shows, and accept integrated payments all from one platform with Square Appointments.

6. Appointment

best scheduling app

Salespeople may customise their availability, create booking pages, and send them to prospects and customers with this appointment booking software. Your website, landing pages, and emails can all use the booking page. Appointlet has a paid price tier, although the free version is always free best scheduling app. There are no limits to the numbers of bookings, meeting kinds, or form fields.

7. Doodle

best scheduling app

With Doodle’s free edition, you can create meeting polls to send to clients and prospects, suggest meeting dates & times, and allow voting on dates that work. While the free version may be sufficient for most individuals, you’ll need to upgrade to the premium pricing tier to remove advertisements from your polls, set a poll deadline, and collect contact information from meeting attendees.

The commercial edition of Doodle’s scheduling software assists you in finding a meeting time that is convenient for all participants. The meeting host proposes meeting times, encourages attendees to confirm their availability, and then chooses a final time. A calendar event is added to the host’s and meeting invitees’ calendars after the time is set. There’s also a dashboard where you can manage track of all your meetings.

8. Calendly

best scheduling app

Calendly’s free version allows you to connect one calendar, book unlimited meetings, create a custom Calendly link, and automatically send out email notifications and reminders to invitees who book with you.

Calendly’s commercial edition offers a variety of meeting options, including one-on-one, round-robin, collective, and group meetings. It’s ideal for groups, with team sites, stats and reporting, and administrative booking options. In addition, depending on your needs, there are a number of Calendly alternatives you can explore.

9. Arrangr

best scheduling app

Arrangr is a smart scheduling platform that enables users to book a meeting in less than 30 seconds. Arrangr aims to eliminate all meeting miscommunication by allowing contacts to decide where and how to meet entirely within the platform best scheduling app, in addition to assisting users in finding the best agreed upon time to meet. Bonus: Because Arrangr is part of the HubSpot ecosystem, you can use HubSpot to launch and send invitations to contacts.

10. Rallly

best scheduling app

Rallly (with three Ls) is an appointment calendar with traditional polling capabilities, allowing your group to vote on the ideal times for your meeting or event. It also has built-in chat and messaging so that meeting attendees can talk about the ideal time to connect.

11. Woven

best scheduling app

You may sync all of your calendars with Woven to get a thorough picture of your availability. It has a lot of scheduling capabilities, like a poller, scheduling links, and availability sharing.

12. CalendarHero

best scheduling app

CalendarHero includes all of the standard meeting scheduling features, including best scheduling app connections and internal group scheduling. However, the robust connections it has with your tech stack, as well as its notification system and smart time settings for meeting buffers, ensure that you never miss another meeting.

13. ScheduleOnce

best scheduling app

ScheduleOnce is a powerful tool that lets you create almost any scheduling scenario you can imagine. ScheduleOnce can be used to schedule everything from group meetings to one-on-one conversations to in-person meetings. ScheduleOnce can also be integrated directly with your website, email provider, and payment system.

Forget the back-and-forth, and pick the meeting calendar that makes best for you. Scheduling and booking software can save you a lot of time and help you focus on the tasks that really important.

14. Chili Piper

best scheduling app

Chili Piper is an meeting lifecycle automation platform that enables sales teams to connect with customers at all stages of the customer lifecycle. Chili Piper excels at scheduling multi-person meetings at the same time and sending email times via email. Although we previously stated that sending back-and-forth emails to schedule meetings is inefficient best scheduling app, Chili Piper’s scheduling widget is an exception. Rather than sending your prospect to an landing page with your calendar, provide simple links at the bottom of an email that allow them to book a meeting with one click.

15. Appointy

best scheduling app

Appointy is the app for you if you manage a brick-and-mortar business that has to preserve social distance. Appointy does more than just schedule meetings; it also manages occupancy. Appointy will ensure that your business fulfils requirements with every appointment, whether you need to schedule consultations, classes, or appointments.

16. Visibook

best scheduling app

Visibook’s scheduling software includes basic features like appointment reminders and calendar syncing, but its platform has a lot more. Visibook enables this capability with payment processing integration if you accept deposits or booking fees from customers before confirming appointments. You can interact with customers via email or text message and maintain all of your correspondence in one place for a more consultative approach to your meetings.

Apps for Scheduling Meetings for a Fee

Are you ready to move on to more advanced features? Take a look at these paid alternatives. The following characteristics are included in each tool:

  • A meeting best scheduling app tool that many users and administrators may monitor, manage, and update
  • Various calendar views
  • Those who book meetings can provide contact information.

17. Acuity Scheduling

best scheduling app

Booking appointments with clients and prospects is simple with Acuity best scheduling app. It’s an online assistant that allows prospects, customers, and clients to book your real-time availability and schedule appointments on their own. You can use the tool to send personalised confirmations that match your brand. Email or text messages can also be used to send appointment reminders and follow-up messages.


best scheduling app

To create an booking grid and start booking meetings, connect your Google Calendar or iCloud calendar and set your availability. The booking grid can be shared on your website, Facebook page, or by email. Use advanced tools to provide custom styling, use infinite fields, and manage your bookings.

19. HoneyBook

best scheduling app

HoneyBook helps you to manage track of reservations throughout the sales process. You can schedule initial meetings with prospects and send proposals, contracts, and bills as soon as they’re ready. HoneyBook connects with other tools such as Gmail, Google Calendar, and others to help you manage your clients.

20. Bookeo Appointments

best scheduling app

Bookeo Appointments is the tool for you if you need appointment setting and comprehensive tracking for how your meeting contacts progress through the sales pipeline best scheduling app. This platform refreshes your schedule in real time for best booking and works directly with HubSpot to keep your contact list current based on booking reservations.


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